Virtual Assistant
Responsibilities
- Answer phone calls, send message Outlook meeting setup with agenda of items / action items from meeting minutes
- Attend project Teams meetings for the purpose of taking notes and minutes in meetings and circulating to project team
- Sorting comms in and downloading electronic files and distributing/saving to project server as required
- Sending comms out and electronic file transfer of large files on behalf of management team
- Respond to new business enquiries via email
- Quote preparation and follow up
- Setup project channels in different platforms such as Teams or Monday.com
- Assist management team with creating Job schedules and assigning tasks to resources
- Client database management in CRM
- Reporting and analysis
- Creative work with writing and media
- Other administrative tasks and projects
Skill Requirements
- Minimum of 1-2 years of experience as a Virtual Assistant
- Experience in project, database, email, and calendar management
- Skilled in the use of remote apps and technology
- Proficient in MS Office (Outlook, Word, Excel, Teams), Adobe Acrobat, any Project Management and CRM tools
Qualifications
- Team player
- Highly analytical and detail-oriented
- Self-motivated
- Can handle pressure
- Positive attitude towards work
- Ability to solve complex issues with minimal guidance
- Ability to multi-task, organize, and prioritize work
